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Today's Hours

Contact Us

Libraries' Service Desk

Call 413-585-2910

Monday to Friday
10 a.m.-5 p.m.


Fees & Payments

Special Collections is pleased to provide reproductions of our textual, visual and audio materials, when such reproductions will not damage the original or violate any restrictions on the materials. Pre-payment is required on all orders. The reproduction fees charged by Special Collections are dedicated to the ongoing access and preservation of its holdings. Note that large orders may take an extended period to fill.

Smith College Special Collections does not typically charge permission fees for non-profit, scholarly, and student uses as well as for uses internal to Smith College. We will review and, if approved, additional fees will apply to requests by for-profit entities, commercialization of Special Collections copyright-controlled content, or when additional rights are expected beyond our standard permission-to-publish contract.

See Rights & Reproductions for copyright and use information.

Submit a request to receive a price quote:


Patrons are highly encouraged to use a digital camera for personal research use. No fees will be charged for such use. See Photography & Video Policies.


Service   Fee             
Research fee (after the first free hour)   $20/hour
Paper photocopy or PDF (no charge for 10 pages or fewer)   $.25/page
Existing digital file (incl. oral histories)   $2/file
Digital scans of images 400 ppi minimum (higher resolution available upon request) New image:
Existing scan:
Audiovisual reproduction on-site New file:
Existing file:
Audiovisual reproduction off-site - Contact Special Collections   At vendor cost
Hardware (CD, DVD, jump drive)   At vendor cost
Rush order fee (see Processing Time below)   Double original order costs
Mailing service charge U.S.:
Five College mailing service charge   $2/order


Contact Special Collections to obtain the total charges for the services you are requesting. Payment must be received before services are delivered.

The following forms of payment are accepted:

  • Checks (made payable to Smith College),
  • Money orders,
  • Credit cards (Mastercard, Visa, Discover, American Express),
  • Special Collections accepts cash in person only.

Processing Time

Please allow at least two weeks for the completion of orders. While we cannot guarantee such, rush orders can be requested at a cost of double the original order cost. For a new scan, a "rush" order is defined as anything less than two weeks; for an existing scan, less than 48 hours from the time the order is placed.