Services for Faculty
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The Libraries are now accepting lists of required course materials for all Spring 2023 library reserves. We are once again accepting lists with physical items and will continue to support electronic reserves. Requests for course reserves received before Monday, January 9, 2023 will be prioritized for processing and should be available by the first day of classes. Requests will be processed in the order they are received.
Submit a Request Form
Faculty who would like to reactivate a copy of and reserves list used in the past (or make amendments), a longer list of resources or syllabus can submit their request via emailing email@example.com.
When submitting a request, please let us know about what you need. Don’t worry about filling out every field; most of the form is optional. Please do include the following:
If an item is out of print, on order or unobtainable, reserve staff may arrange to borrow from a Five College Library for part of the semester. Please consult with reserves staff regarding use of Five College materials.
Material lists submitted by faculty are processed by library staff on a rolling first-come, first-served basis. Please submit your syllabus with the request and we will prioritize materials to be ready by the date they are assigned.
Note that course reserves links on Moodle will not automatically roll over each semester with your new course site. Please let us know if you would like to reuse materials and we will update the link for you.
It doesn’t matter whether we have it in the catalog or not – submit a request! We will place an order for the item if we do not own a copy or have a license, and then make sure it is available to students. Note: There is no need to fill out the Faculty Book & Media Order form.
Moodle is used to deliver electronic copies of materials (e.g. book chapters, journal articles, audio files, notes, etc.). E-Reserve documents are available only to students enrolled in the course and are accessible on and off campus.
Search Print Reserves
Print reserves are physical materials requested by the instructor of courses at Smith. The items are loaned out for short periods of time (4 hours at a time) so that students share them but can use them for short study sessions. You can bring them out of the library as long as they are returned to the library you borrowed them from (Neilson, Hillyer or Josten) within the loan period.
How can you tell whether an ebook is available for unlimited users, multiple users, or only one user at a time? Go to the catalog record for the ebook. If an ebook is available only for a limited number of users at a time, this information will be listed under the Concurrent User Level section.
Please see our FAQ for returning ebooks.
The Libraries subscribe to a number of media streaming platforms. See the Streaming Video library resource guide.
Unfortunately, the Libraries are unable to purchase and provide access to commercial streaming services. In order for the library to provide access to a streaming film, we need to be able to purchase an institutional access license for the purposes of making it available to the college community. The licenses available for Netflix, Hulu, and Amazon Prime Video are such that the film is only authorized for use by an individual or family owning an account.
Media whenever possible will have captions or subtitles.
Do you have required material for your course that you would like students to easily access in one place? Libraries staff can assist faculty with print and electronic course materials, including books, chapters, films, and more. Working with our staff ensures that course materials meet copyright and accessibility guidelines. Course Reserve services are available at all libraries and include:
The Libraries make every reasonable effort to ensure that all instructional materials are accessible. Please see the college's web page Accessible Instructional Materials for more information on how to make texts and media accessible to students. Submitting course materials to the reserves team allows us to make sure that all materials can be used by all students to the fullest extent possible. Learn more about accessibility on the ACRL website.
All reserves are subject to copyright regulations. Generally, copyright restrictions do not apply to resources available online through one of the Smith Libraries' subscription databases or a free website with the following limits.
Please use the reserves request form for all required material needs, including books, ebooks, articles and chapters. We can often find alternate ways of accessing materials, and this also helps us make sure to renew licenses for needed resources that might otherwise expire.
Arrange for copyright clearance when required. Generally, first-time use of materials, as well as use of previously scanned materials in a new course, is considered to be fair use. Repeated use for the same course in subsequent semesters requires permission. See the Copyright flow chart.
See our FAQs for answers to questions about e-books, e-reserves, and more.
For help with Moodle including usernames or passwords, please contact the IT Service Center at firstname.lastname@example.org